Immigration services

During our many years of working within the relocation industry, our experience has been that Clients are not always aware that the legal stay and work of a foreign employee starts with meeting local administrative requirements for both EU and third-country citizens. If you are a member of an HR team, arranging the onboarding of one or more foreign citizens or you are the foreign assignee personally, our immigration services can make sure that the employment can be started as soon as possible.

remode-relocation-immigration-services-img-2

This procedure begins at the moment you inform the team of Remode of the employment of a new assignee. Once having our Immigration Questionnaires completed by all parties involved in the relocation process, Remode will be able to advise on the appropriate steps for immigration formalities.

At the beginning of each case Remode sends the expected fees for approval. Once fees are approved, Remode will provide full guidance on which documents are required, how to prepare them and the timeline involved.

Remode will also assist with verification of provided documents, preparation of applications, submission of documents with the assignee and collection of issued permits with the assignee.

Once Remode receives the necessary information from Home and Host Company HR, Remode will send forms and applications for signature. Remode will also physically assist with the completion of all relevant application forms to ensure a smooth, hassle-free process.

Remode will submit application forms with supporting documents and inform the assignee and / or family members about any future appointments that are necessary for them to attend while accompanying the assignee to the appointments.



Once the necessary permit(s) have been obtained, they will be tracked until delivered to the Client and uploaded into Remode’s system to allow centralization of the records, track expiration date and notify the client when permits need to be renewed.

Immigration can include the following services such as

Procurement and legalization of documents

Apostille

Are you aware of what an apostille is? When a foreign citizen needs to get a document authenticated, in certain cases authorities may ask the document to be provided with an internationally accepted certified authentication. That authentication is called an apostille. Requirements of an apostille are regulated by the international apostille Convention.
Among many others, diplomas, marriage & birth certificates may need apostille authentication. Not all documents need apostille but Remode will check in case there is a need to apostille your documents for your relocation process.

Short-term visas - in and outbond

Foreigners can enter Hungary without an entry visa from many countries, however, in certain cases an entry visa is required for being able to travel to Hungary.
You can check requirements before your travel at the below link (https://konzinfo.mfa.gov.hu/) or consult Remode to help you.
A short-term visa (“C” visa) might be needed in case the planned stay in Hungary of a foreign employee and his joining family does not exceed 90 days. Remode team members are happy to help you with one or multiple entry business visa, tourist visa, Schengen visa and unofficial / official invitation letter applications as well.
Remode can help you with:
● clarifying visa requirements with the authorities
● preparing the visa application file
● answering all Client questions regarding visa arrangements
Issues related to a visa may have unpleasant consequences for the inviting party or the employer as it might happen that the person is not allowed to enter the country for some reason. Another problem can be overstaying, in which case a fine or even a ban can be imposed by the authorities.

Work Force Demand and Single work permit for short-term assignments for third country citizens

In case of an assignment shorter than 90 days, a single work permit might be needed for the period. Remode will assess your case and help you with the related process steps.

Combined Work and residence permit

Remode offers a package for third-country nationals who do not come from the EEA region. Foreigner remains on the payroll of home company (outside of Hungary) in case of Foreign Payroll or is placed on the host company’s payroll in case of Hungarian payroll, and submits application at Hungarian consulate in country of residence for entry visa/residence permit or in Hungary at the Immigration Office for residence permit. Pick up of final residence permit will take place in Hungary. During awaiting time foreigner is not allowed to work in Hungary, but can remain in country for other reasons than work.‎ Work can only be started once the Immigration Office’s decision and the Tax and Social Security ID numbers are obtained. Processing time is approx. 3-4months from complete application submission, depending on the citizenship of the applicant.

Intra-Company Transfer permit for long-term assignments for third-country nationals

Tracking the expiration date and extension of permits

The Remode team keeps track of and notifies the expiration date of permits in a timely manner and sends a notification about the schedule for the start of the extension process.

Social security ID number and card arrangement

Remode will apply for the Social security ID number (SSN) on behalf of the employee and the SSN is issued officially within 8 workdays by the Social Security Office (NEAK). Once the employment start has been registered, Remode will apply for the Social security card (SSC) as well. Remode will also assist with the extension of SSCs once those expire.

Tax ID number and card arrangement

Remode will apply for the Tax ID number (TN) on behalf of the employee and the TN is issued normally within couple of days by the Tax Office (NAV). The Tax card (TC) will be posted to Remode and handed over to the Client within approx. 30days from the TN application.

Residence and Address registration for EEA nationals

Who is an EEA national and in which case is a registration needed?
EEA nationals are citizens of Member States of the European Union – other than Hungarian citizens – and citizens of any State that is a party to the Agreement on the European Economic Area (citizens of the European Union, Switzerland, Norway, Iceland, and Liechtenstein). EEA nationals shall notify their residence to the regional directorate of jurisdiction by reference to their future residence at the latest on the ninety-third day from the date of entry, and shall simultaneously disclose their personal data. EEA nationals can submit the application for Registration Certificate electronically upon registration on National Directorate – General for Aliens Policing (Immigration Office)’s electronic platform for procedure initiation.
Remode will help the foreigner based on the payroll details. Assignee is placed on the payroll of the home company (outside of Hungary) in case of Foreign Payroll or is placed on the host company’s payroll in case of Hungarian payroll.

Long-term residence permit

A national type of long-term residence permit can be obtained by a third-country national,

whose housing and livelihood are guaranteed in Hungary,
who provides the full range of health care for her/himself and can pay the costs of health care,
for whom there is no exclusionary reason, who has a residence permit or a temporary settlement permit,
whose settlement is in line with the interests of Hungary and:

- prior to the submission of the application, have resided legally and without interruption in the territory of Hungary for at least three years;
- for at least one year prior to the submission of the application, as a dependent ancestor, has been living in a family community with a Hungarian citizen or an immigrant, settled or third-class citizen recognized as a refugee;
- is the spouse of a Hungarian citizen, immigrant, settled or third-country citizen recognized as a refugee, provided that the marriage was concluded at least two years before the application was submitted;
- was a Hungarian citizen, but his citizenship has ceased, or whose ancestor was a Hungarian citizen or a Hungarian citizen;
- the minor child of an immigrated, settled or third-country national recognized as a refugee.

A third-country national can obtain an EC type of long-term residence permit,

whose housing and livelihood are guaranteed in Hungary,
who provides the full range of health care for her/himself and can pay the costs of health care,
for whom there is no exclusionary reason, who has a residence permit or a temporary settlement permit,
whose settlement is in line with the interests of Hungary and:
- who has been legally and without interruption in the territory of Hungary for at least five years prior to the submission of the application, or
- has an EU blue card and prior to the submission of the application, resided legally and without interruption in the territory of Hungary for at least two years, and resided legally and without interruption in the territory of the European Union communities for at least five years.

The Remode team assesses within the framework of the consultation whether the Customer is entitled to apply for the long-term permit.

Official translation

Remode can assist with submitting and delivering the documents to be translated to OFFI (Hungarian Office for Translation and Attestation Ltd) and picking up the translations once ready after assessing which documents need to be officially translated for the relocation process. Translations can be ordered to be ready after 1/ 5/14 days and cost of the translation depends on character number and the language of the documents as well as the translation period.

De-registration

Clients need to be aware of the fact that when leaving Hungary for good, their permits need to be withdrawn as well to avoid future taxing fines. Withdrawal at the authorities is arranged on behalf of the applicant without personal presence by Remode. In case applicant stays in Hungary and changes employer, please consult us for an individual quote. Please note employment / assignment end has to be reported to the authorities within 5 days of employment / assignment end.